REPORTS TO: Director of Human Resources

 

SUMMARY: The Human Resource Benefit Specialist is responsible for managing all functions associated with the administration of benefits and retirement programs, including medical, dental, vision, life insurance, worker’s compensation claims, and short-and long-term disability.  This position completes the monthly billings, reconciliations, and payments for multiple accounts and ensures compliance with the reporting requirements mandated by state and federal laws. 

 

SPECIFIC JOB RESPONSIBILITIES:

1. Process and approve all information for the Family Medical Leave Act, working closely with school staff to ensure all FMLA procedures/policies are followed.
2. Report FMLA incident status reports to proper administrators and supervisors in a timely manner.
3. Complete forms, claims, correspondences, and telephone calls related to every aspect of employees’ insurance claims and questions.
4. Assist payroll clerk with employment verifications when needed.
5. Balance all insurance invoices both paper and online and mail insurance withholding checks.
6. Assist in issuing new employee packets and scans information into personnel files.
7. Enter data into financial software for all employee benefits.
8. Work closely with the payroll department to ensure that all employee data input is accurate.
9. Perform fingerprinting and background checks on employees and substitutes.
10. Open, monitor, coordinate and follow up on worker’s compensation claims until closed; administer the daily operations of the worker’s compensation program for employees who suffer on-the-job injuries and illnesses.
11. Develop and present Worker’s Compensation training presentations for District staff.
12. Communicate with external representatives for the district’s annuity plans and maintain documentation for employees participating in annuity plans.
13. Complete the retirement process with employees
14. Work with administrators and supervisors, responsible for implementing the Safety Program, to ensure employees are knowledgeable and compliant.
15. Conduct periodic safety and housekeeping inspections and document findings at all work sites.
16. Maintain all site required documentation related to safety issues, i.e. accident reports, inspection reports, training logs.
17. Conduct accident investigation and facilitate the return to work program.
18. Performs any other duties as assigned by the Assistant Superintendent for Federal Programs and Operations.

MINIMUM QUALIFICATIONS:

1. High school diploma
2. Two (2) years of clerical or insurance experience or comparable bookkeeping/office work.
3. Effective communication (verbal and written) and customer service skills.
4. Excellent interpersonal skills with the ability to manage sensitive and confidential situations with professional and diplomacy.                                       
5. Proficient with MS Office Suite or related software.

DESIRABLE QUALIFICATIONS:

1. Post-secondary work in insurance, accounting or business education